Airport Badging Procedures

The Airport security team is made up of four players, each with their own areas of responsibility. The team includes the Transportation Security Administration (TSA), Lafayette Regional Airport (the Airport), the Airport’s tenants and vendors, and you (the badge holder).

Airport security starts with you and can be as simple as closing a door or reporting a suspicious person – so stay alert and be aware of activities around you. You are also responsible to protect Airport security by not sharing information such as door codes, not even with family or friends.

The following information is intended to assist you with security questions and procedures.

Airport Badging Office – Hours / Location / Phone

Physical Location:

Lafayette Regional Airport
Airport Badging Office
2nd Floor Main Terminal
200 Terminal Drive
Lafayette LA 70508-2159
337-266-4401
337-266-4427 (fax)

Mail to Badging/Airport Security Coordinator:

Lafayette Regional Airport
Attn:  Airport Badging Office
222 Jet Ranger X Drive
Lafayette LA  70508-2124

Office Hours:

Mon: 9:00 AM – 11:30 AM
Tue:  9:00 AM – 4:00 PM
Wed: 9:00 AM – 4:00 PM
Thu:  9:00 AM – 4:00 PM
Fri:   Closed
Sat:  Closed
Sun: Closed


The Badging and Testing procedures are by APPOINTMENT ONLY. Appointments can be made via the Phone but the preferred method is by booking online.

To schedule an appointment please call 337-266-4401 or Click to follow the link: https://squareup.com/appointments/book/A5EGR3M9VZ14Y/lafayette-regional-airport-badge-and-id-office-lafayette-la

1: INITIAL CONTACT AND INTRODUCTION


Upon learning you will be working at the Lafayette Regional Airport, your first responsibility will be to contact the Airport Badging/Security Office at (337) 266-4401. The main purpose of this conversation is for the Airport to establish the whereabouts your company will be working, areas needing access, and number of employees needing airport badges. Subsequent steps include:

  1. Identifying an Authorized Signer (see Section 2)
  2. Employee Badge Application (see Section 3)
  3. Fingerprinting / STA Appointment (see sections 5 & 6)
  4. Training (see Section 7)
  5. Airport ID Badge Issuance

2: AUTHORIZING SIGNATURE FORM


Each company that requests Airport ID Badges must identify one or more responsible company employees as “Authorizing Signers.” Only Badge Application signed by an “Authorizing Signer” will be accepted for processing. Names of individuals authorized to sign Badge Application Forms for a particular company are on file in the Badging Office. Only individuals who possess an Airport ID Badge may be Authorizing Signers. The signature of an Authorized Signer on a Badge Application Form certifies the applicant is an employee of the particular company, requires unescorted access to the AOA, and the Application has been reviewed for completeness. The Authorizing Signer is also responsible for indicating on the Badge Application that the employee will have a business need to drive on the AOA. Authorized signers are required to submit to a criminal history records checks (CHRC) and receive airport security and signer training. Authorized Signers will be required to attend recurrent annual training every October.

3: BADGE APPLICATION  (click to download badge application)


Individuals who require unescorted access to the Air Operations Area (AOA), Restricted, Secured or Sterile Areas must possess an Airport photo ID Badge. Badge issuance is limited to those individuals who have cleared the FBI-based criminal history check (CHRC), as well as the TSA-based Security Threat Assessment (STA) and have a frequent and reoccurring need for access. In addition, all Badge applicants must provide documentation that establishes identity and employment eligibility (See acceptable identification documents listed below “Identification.”)

Application for an airport badge is made on the Badge Application Form. This form must be completed in its entirety, properly signed and submitted to the Badging Office for processing. Blank Badge Application Forms are available at the Badging Office, your authorized employer / sponsor, on the Airport’s website, or by fax or email, upon request. Only the original copy of a completed Application Form will be accepted. Do not submit a photo copy; it will not be accepted for processing. Applications will not be processed unless proper ID’s are submitted.  If applicant has multiple employers at LFT, the primary employee will be identified on the badge. All badge applicant signatures will authorize automatic enrollment and participation into the “RAPBACK” Program.

4: IDENTIFICATION


All Badge applicants must present two (2) forms of I9 compliant identification or documentation when applying for an Airport ID Badge. At least one ID must have been issued by a Government Authority and at least one must include a photo. The documentation must be able to verify the applicant’s identity as well as employment eligibility. See examples below: (a valid driver’s license required for anyone requesting AOA vehicle access.)

List of Acceptable Documents for verification of Identity & Employment Eligibility required by SD 1542-04-08C

Choose one document from List A and one document from List B or C, OR If you don’t have a List A document, you must present one document from List B and one document from List C for services

List A

OR

List B

AND

List C

Documents that Establish Both

Identity and Employment Eligibility

  1. U.S. Passport or U.S. Passport Card
  2. Certificate of U.S. Citizenship (Form N-560 or N-561)
  3. Certificate of Naturalization (Form N-550 or N-570)
  4. Permanent Resident Card or Alien Registration Receipt Card (Form I-551)
  5. Foreign Passport with temporary I-551 stamp or printed notation on a MRIV
  6. Employment Authorization Document (Form I-776)
  7. Foreign Passport with arrival/departure record (I-94)
  8. Passports from the Federated States of Micronesia or the Republic of the Marshall Islands with Form I-94 or Form I-94ANote:A government issued ID (i.e. Driver’s license or State ID card) can be used as the second document for Fingerprinting and ID services

Documents that Establish Identity

  1. Driver’s License or ID card issued by a U.S. state or outlying possession
  2. ID card issued by U.S. federal, state or local government agency
  3. School ID card with a photograph
  4. Voter registration card
  5. U.S. Military card or draft record
  6. Military dependent’s ID card
  7. U.S. Coast Guard Merchant Mariner Card
  8. Native American tribal document
  9. Driver’s License issued by a Canadian government authority

For persons under the age of 18 who are unable to present a document listed above

  1. School record or report card
  2. Clinic, doctor or hospital record
  3. Day-care or nursery school record

Documents that Establish

Employment Eligibility

  1. Social Security card issued by the Social Security Administration (other than a card stating it is not valid for employment)
  2. Certification of Birth Abroad issued by the Department of State (Form FS-545)
  3. Certificate of Report of Birth issued by the Department of State (Form DS-1350)
  4. U.S. Birth Certificate (original or certified copy)
  5. Native American tribal document
  6. U.S. Citizen ID Card (Form I-197)
  7. ID Card for use of Resident Citizen in the U.S. (Form I-179)
  8. Unexpired employment authorization document issued by U.S. Department of Homeland Security (other than those listed under List A)

5: SECURITY THREAT ASSESSMENT


All individuals applying for an Airport ID Badge must undergo a TSA Security Threat Assessment (STA) as part of the Badge issuance. The Airport will not issue an Airport ID Badge until the TSA has completed an STA on the applicant. Allow 7 business days for the STA approval by TSA. Upon submittal of your airport ID badge application the badging office will start the STA process. Upon approval, STA’s are valid for 30 days, badges must be issued within this timeframe. STA’s over 30 days will have to be resubmitted for re-approval prior to issuance of a badge, and applicable federal processing fees will be re-billed. NOTE: If applicant is in the process of resolving a STA issue an extension of 60 days may be granted. Once STA status is resolved, ID must be issued within 10 days or undergo new CHRC.

6: FBI-FINGERPRINT CHECK (if applicable – SIDA access only)


All individuals applying for an Airport ID Badge must undergo a FBI fingerprint-based criminal history check as part of the Badge issuance process. By signing the badge application, all applicants will be willfully authorizing the enrollment and their participation in the “RAPBACK” Program at LFT.

  • Airport Operator must submit fingerprints no later than 72 hours after prints are taken.
  • Fingerprint results must come back “cleared” before issuance of the Airport ID Badge. Allow 1–5 days for fingerprint results to be returned. The Airport will deny issuance of the Airport ID Badge to any applicant who is currently being charged with or has been convicted of one of the TSA disqualifying crimes within the last 10 years.
  • While awaiting results, individual must be under escort.
  • If a report discloses a disqualifying crime, applicant must not be allowed entrance to the Air Field/ AOA and cannot be escorted.
  • If the applicant feels there is an error in his/her CHRC report, the applicant has 30 days from the date of notification to inform the Airport Operator in writing that he/she wishes to dispute the report.

Additionally….

  • Updated fingerprints required every two (2) years at time of renewal. (unless enrolled in the “RAPBACK” program)
  • Fingerprints cannot be issued earlier than 60 days prior to badge expiration.
  • New Airport ID Badge may be issued while awaiting the new CHRC, but no later than 45 days. If unable to comply within 45 days, airport ID badge must be deactivated and retrieved.

Fingerprinting is by appointment only at the Badging Office: 337-266-4401 (Monday 9:00a.m. to 11:00a.m. and Tuesday -Thursday 9:00 a.m. – 4:00 p.m.)
Cost: $50.00

DISQUALIFYING CRIMES…Federal Regulations require all employees to submit to a FBI Fingerprint Criminal History Check (CHRC) before receiving unescorted access privileges. The CHRC verifies that there have been no convictions of any of the TSA disqualifying crimes (listed below) within the past ten (10) years. A copy of the Criminal History results will be made available to the employee upon receipt of a written request (form may be obtained from the Badging Office). Due to confidentiality, LFT cannot discuss an employee’s CHRC results with the employer.

  • A felony involving illegal possession of a controlled substance punishable by a maximum term of imprisonment of more than 1 year.
  • Unlawful possession, use, sale, distribution, or manufacture of an explosive or weapon.
  • A felony involving possession or distribution of stolen property.
  • A felony involving dishonesty, fraud, or misrepresentation.
  • A felony involving theft.
  • A felony involving burglary.
  • Armed robbery or felony unarmed robbery.
  • A felony involving importation or manufacture of a controlled substance.
  • Distribution of, or intent to distribute a controlled substance.
  • A felony involving aggravated assault.
  • Rape or aggravated sexual abuse.
  • A felony involving bribery.
  • A felony involving willful destruction of property.
  • A felony involving a threat.
  • Assault with intent to murder.
  • Kidnapping or hostage taking.
  • Felony arson.
  • Carrying a weapon or explosive aboard an aircraft.
  • Conveying false information and threats.
  • Commission of certain crimes aboard an aircraft in flight.
  • Destruction of an aircraft or aircraft facility.
  • Interference with flight crew members or flight attendants.
  • Forgery of certificates, false making of aircraft and other aircraft registration violations.
  • Unlawful entry into an aircraft or airport area that serves air carriers or foreign air carriers contrary to established security requirements.
  • Interference with air navigation.
  • Aircraft piracy outside the special aircraft jurisdiction of the United States.
  • Aircraft piracy.
  • Improper transportation of a hazardous material.
  • Lighting violations involving transporting controlled substances.
  • Violence at international airports.
  • Conspiracy or attempt to commit any of the aforementioned criminal acts.

7: SECURITY TRAINING


Badge applicants must be able to comprehend the Airport’s security rules, guidelines, regulations and procedures, and possess the ability to perform the responsibilities associated with unescorted access privileges. To fulfill this requirement, all individuals applying for an Airport ID Badge must first undergo security training. Training is conducted at the Badging Office by appointment only. NOTE: Applicants will need to come in for processing / fingerprinting before attending the training. Badge application and payment required at time of fingerprinting.

Training: is approximately 30-60 minutes long and applicant is required to read, comprehend the security material by passing an exam.

NOTE: Staff will coordinate special badging session for major construction projects

8: RENEWAL (click to download badge application)


It is the responsibility of each individual to renew his or her Badge. Airport ID Badges are issued with an expiration date that is no more than 24 months from the individual’s birth month. All employees are required to undergo Security Refresher Training upon renewal. The refresher training summarizes access procedures and provides details on any newly enacted mandates. Applicants must fill out a Badge Application form before renewal. This form must be signed by the Authorizing Signer for the company. Airport ID badges may be renewed within thirty (30) days before the badge expiration date and three (3) days after the airport ID badge expiration date. NOTE: Applicants attempting to renew their Airport ID Badge after three (3) days of their expiration date are required to start the badging process as if a new applicant.

SIDA: At the time of renewals for SIDA or Sterile badgeholders a new criminal history records check (fingerprint) might be required if the applicant is not enrolled in the “Rapback” program. This process can start 30 days prior to badge expiration. At the time of renewal for SIDA or Sterile badge holders the following must be complied with: Updated fingerprints required every two years at time of renewal. (Unless enrolled in “Rapback”)

9: VIOLATIONS


As an employee or customer of the airport community, you will play an important role in assisting us with ensuring an environment that is safe and secure. Lafayette Regional Airport works closely with the TSA to implement and enforce security regulations. It is IMPORTANT that you take the time to become familiar with airport security violations and the penalties. As a Badgeholder at LFT, you will be held accountable for violations of security procedures and regulations. If you are unclear on a particular violation, please ask your SIDA trainer or your supervisor for clarification. As a community working together to serve the customers at LFT airport, we depend on each other to be diligent in our jobs, keep our eyes and ears open, and to report suspicious activity in our working environment. If you see something say something.

10: BADGE FEES / REPLACEMENT FEES


Badge Fees: Initial Issuance: $50 (covers a 2-year period)
Fees are payable at the time of application submission and can be paid by Company Billing, Cash, Check, Credit/Debit cards, Google Wallet and Apple Pay. There will be a convenience fee of 3% added to all forms of payment except bill to, cash and check payments.

Renewal Badge Fees: $35.00 (with current RAPBACK program subscription)
Fees are payable at the time of application submission and can be paid by Company Billing, Cash, Check, Credit/Debit cards, Google Wallet and Apple Pay. There will be a convenience fee of 3% added to all forms of payment except bill to, cash and check payments. Renewal Badge fees without current RAPBACK subscription will be $50.

Damaged Badges: Badges damaged by the badgeholder will be replaced for $35 (the cost of the HID Card and all associated costs). Badges that are not functioning will be replaced at no charge unless it is obvious that the badgeholder mishandled the badge. (Examples: cracked, bite marks, warped, etc.)Damaged Badges must be returned to the Badge and ID office for verification, otherwise it will considered a Lost Badge.

Unaccounted Airport ID Badges (Lost or Stolen): Airport ID Badges that have been lost or stolen must be reported immediately to the Badging Office. After hours and weekend notification should be made to AVCOM the Airport’s communication center at 337.266.4461. This will allow the badge to be labeled as a lost or stolen airport id badge in the Security Card Access System. Individuals who require a replacement Badge must fill out a “Badge Application” before a replacement may be issued. The application must be signed by the Authorizing Signer for the company and two (2) forms of ID will be required at the time of replacement. Badge Replacement Applications are available in the Badging Office.

1st Replacement: $50
2nd Replacement $75
3rd Replacement is at the discretion of the Executive Director or by direction of his or her designee.

NOTE: Half of the replacement cost will be refunded if the lost or stolen card is returned to the Badging Office within 3 days of the original notification.

11: RETURN OF LFT ID BADGES


It is the responsibility of each company Authorized Signer to maintain accountability of all LFT Airport ID Badges issued to their employees or sponsored customers. Badges must be retrieved and returned to the Airport when an individual no longer requires access to the AOA, Restricted or Secured Areas, resigns, is terminated, retires, is laid-off, on strike, or is on medical or maternity leave. Badges must be returned to the Badging Office within 3 days (72 hours) of the separation. (Note: Contractor Badges are valid only for the construction project for which they were issued. Upon completion of the project, all Badges must be returned to the Badging Office.)

In cases when an Airport ID Badge is not retrieved from the individual at the time of separation, the Badging Office must be notified immediately, (after hours and weekend notification should be made to AVCOM the Airport’s communication center at 337.266.4461). Upon this notification, the Badging Office will “revoke” the individual’s access authority in the Automated Access Control System (AACS) to prevent them from accessing the AOA, Restricted or Secured Areas. In these cases, a statement indicating what steps the company has taken to retrieve the Airport ID Badge from the individual must be submitted to the Badging Office. All Badges issued to your company must be accounted for on a monthly basis and an Active Badge list must be sent to the Badge and ID Office. This list should also be readily available for TSA. Failure to notify the Airport about any Airport ID Badge that you can no longer account for is a violation of the Airport Security Plan. Badges not returned will be assessed a $50 fee. The first assessment will be to the individual badgeholder themselves, if the badge is still not returned the fee will then be assessed to the sponsoring company/authorized signer.

12: ESCORT (click to download escort procedures)


Any individual possessing a valid AOA General Aviation Badge is also granted escort privileges in those areas they have access to and are responsible for the following:

  • Badge holders must ensure that the escorted individual is continuously accompanied or monitored while within the AOA general aviation area.
  • Escort ratio is 1:5. One (1) badged individual with an “E” on their airport badge may escort up to five (5) unauthorized individuals. If you ever need to escort more than 5 individuals, contact the badging office to make the appropriate arrangements.
  • Escorts are required to be within a distance not to exceed fifty (50) feet and must be under continuous visual and verbal control of their escort.
  • If any person being escorted becomes engaged in activities other than those for which escorted access was granted, they must be escorted off of the AOA immediately.
  • If the individual refuses to leave, the badge holder must immediately contact Airport Police/AVCOM by dialing the phone number on the back of the ID badge: 337-266-4461.
  • Any special events where groups will be admitted, and exceed escort ratio, must be coordinated through the Airport Badging Office.
  • Construction Escort Allowances:
    All escort procedures previously discussed apply, except as follows:

    • Escort Ratio: 1:10 (GA ONLY – SIDA remains 1:5)
    • Escort Distance: Within 100 feet and must be under continuous visual and verbal control. (GA Only; SIDA remains 50′)

Vehicle Escort

  • A visitor’s vehicle requiring access to the secured, SIDA or AOA must be granted access by a badgeholder who has vehicular access authorization and escort authority. The badge holder will be responsible for proper escort of the vehicle while in the controlled areas.
  • This provision will be utilized to accommodate fuel deliveries, cargo shipments or similar situations requiring infrequent access.
  • Pedestrians are NOT allowed to open a vehicle gate and allow an unauthorized access, including vehicles or persons. This process must be performed by using a lead vehicle with proper markings (logos on both side of the vehicle or an airport approved vehicle permit). Pedestrians are not allowed to walk through a vehicle gate. There are sufficient doors and pedestrian gates on the airport to provide entry. The only acceptable exception is to support life safety activities.
  • The escort vehicle may be a car, truck, tug, or any other motorized vehicle.
  • All construction vehicles must be placarded. Additional information on placards is available from the airport staff.
  • Vehicle escort ratio is 1:1 (one badged operated vehicle to one unbadged vehicle operator).
  • Construction projects ratio is 1:2 (Note: Due to the size of most construction vehicles – only escort ONE vehicle at a time through the vehicle gate, once both vehicles are on the ramp, inside the gate, you may escort the two vehicles.)

13: CONSTRUCTION PROJECTS  Ctrl + Click here to download AVI-FM-0070 Construction Project Notification (002).pdf   


Upon coordination of construction projects at LFT, a project representative will be assigned as an Authorized Signer who will be responsible for management of badging requirements for the project by working with the Airport’s badging office. This will include, screening potential badged personnel and completion of the application process for each applicant. Completed applications will be submitted to the airport with the required two forms of personal identification (refer to application for allowed forms of ID). Applications will be submitted to the TSA for approval, and upon cleared security screening, all applicants must attend a training session. This session will advise applicant of airport rules and their responsibilities as a badgeholder, which includes authorized areas of access, vehicle markings required, etc. (see training section of this document for a complete list of training procedures.)

The Contractor certifies to the Lafayette Airport Commission that a background check will be completed, to the extent required by the Lafayette Regional Airport Security Program, on each individual who will be in the Restricted areas on the Lafayette Regional Airport, having access to either the Air Operating Area (AOA), Security Identification Display Area (SIDA) or secured areaEach individual who qualifies, as set forth in the current Lafayette Regional Airport Security Program and the Lafayette Airport Commission Ordinance No.80-2, will be required to comply with badging procedures for specific area of access.

14: ID BADGE AUDITS


The Transportation Security Administration requires that the Airport regularly audit Airport ID Badge records to ensure accuracy and accountability. Audits (either “paper” or “physical”) will be conducted each month and are required annually with all companies who participate in the Airport Badge System. Also, TSA mandates that every six (6) months, no less than 10 percent of identification media via random selection will be audited. Paper Audits will include a listing of all LFT Airport ID Badges issued to a particular company. Companies will be required to review the list, ensuring that all individuals are still employed by them, still require Airport access, and are in possession of their LFT Airport ID Badge. Failure to complete Audits as requested will result in the suspension of Airport ID Badge issuance privileges.

15: TRUSTED AGENT ACCOUNTABILITY (airport staff use)


Designated Trusted Agents (TA) for Lafayette Regional Airport will collect and transmit biographical and biometric information used in criminal history records checks and security threat assessment. Upon determination of an applicant to receive an airport ID badge, the TA will authorize issuance of the media and proceed with its issuance, subject to applicant’s completion of training requirements. TA’s are entrusted with the privacy and security of personal information presented during the badging application process, and will ensure its protection from unauthorized use. The TA is required to document their actions on page one of the airport’s identification badge application form. All LFT Trusted agents will undergo a CHRC and STA.

A List of Trusted Agents will be provided to the airport’s Federal Security Director. Accordingly, any updates to the list will be made within three business days of any change, or immediately when a TA’s status or employment is suspended or revoked.

For additional information contact:

Lafayette Airport Commission
Attn: Badging Office
222 Jet Ranger X Drive
Lafayette, LA 70508
Ph: 337-266-4401
Fx: 337-266-4427

email:  LACBadging@lftairport.com

Badge applications will not be processed unless required personal
identification is submitted, and the entire application is completed and
signed by all parties (sponsor and applicant). Thanks for your cooperation with us.