Airport Badging Procedures

The Airport security team is made up of four players, each with their own areas of responsibility. The team includes theTransportation Security Administration (TSA), Lafayette Regional Airport (the Airport), the Airport’s tenants and vendors, and you (the badgeholder).

Airport security starts with you and can be as simple as closing a door or reporting a suspicious person – so stay alert and be aware of activities around you. You are also responsible to protect Airport security by not sharing information such as door codes, not even with family or friends.

The following information is intended to assist you with security questions and procedures.

Airport Badging Office – Hours / Location / Phone

Physical Location:

Lafayette Regional Airport
Airport Badging Office
200 Terminal Drive
Lafayette LA 70508-2159

337-266-4401
337-266-4410 (fax)

Mail to Badging/Security Coordinator:

Lafayette Regional Airport
Attn:  Airport Badging Office
222 Jet Ranger X Drive
Lafayette LA  70508-2124

Hours:
By Appointment Only

1: INITIAL CONTACT AND INTRODUCTION


Upon learning you will be working at the Lafayette Regional Airport, your first responsibility will be to contact the Airport Badging Office at (337) 266-4401. The main purpose of this conversation is for the Airport to establish the whereabouts your company will be working, areas needing access, and number of employees needing badges. Subsequent steps include:

  1. Identifying an Authorized Signer (see Section 2)
  2. Employee Badge Application (see Section 3)
  3. Fingerprinting / STA Appointment (see sections 5 & 6)
  4. Training (see Section 7)
  5. Airport ID Badge Issuance

2: AUTHORIZING SIGNATURE FORM


Each company that requests Airport ID Badges must identify one or more responsible company employees as “Authorizing Signers”. Only Badge Application Forms signed by an “Authorizing Signer” will be accepted for processing. Names of individuals authorized to sign Badge Application Forms for a particular company are on file in the Badging Office. Each Badge Application submitted for processing will be checked to ensure that it is authorized by one of the designated individuals. Only individuals who possess an Airport photo ID Badge may be Authorizing Signers. The signature of an Authorized Signer on a Badge Application Form certifies that the applicant is an employee of the particular company, requires unescorted access to the AOA, and that the Application has been reviewed for completeness. The Authorizing Signer is also responsible for indicating on the Badge Application that the employee will have a need to drive on the AOA. Authorized signers are required to submit to criminal history records checks (CHRC) and receive airport security training. (Fingerprint cost = $37 payable by applicant). Authorized Signers will be required to attend recurrent annual training.

3: BADGE APPLICATION  (click to download badge application)


Individuals who require unescorted access to the Air Operations Area (AOA), Restricted, Secured or Sterile Areas must possess an Airport photo ID Badge. Badge issuance is limited to those individuals who have cleared the FBI-based criminal history check (where applicable), as well as the TSA-based Security Threat Assessment (STA) and have a frequent and reoccurring need for access. In addition, all Badge applicants must provide documentation that establishes identity and employment eligibility (See acceptable identification documents listed below “Identification.”)

Application for a Badge is made on the Badge Application Form. This Form must be completely filled out, properly signed and submitted to the Badging Office for processing. The Form will be checked by the Badging Office for accuracy including proper signatures and dates. Blank badge Application Forms are available at the Badging Office, your authorized employer / sponsor, on the Airport’s website, or by fax or email, upon request. Only the “original copy” of a completed Application Form will be accepted. Do not submit a photo copy; it will not be accepted for processing. Applications will not be processed unless proper ID’s are submitted.  If applicant has multiple employers at LFT, the primary employee will be identified on the badge.

4: IDENTIFICATION


All Badge applicants must present two (2) forms of identification or documentation when applying for an Airport ID Badge. At least one ID must have been issued by a Government Authority and at least one must include a photo. The documentation must be able to verify the applicant’s identity as well as employment eligibility. See examples below: (Driver’s license required for anyone with vehicle access.)

List of Acceptable Documents for verification of Identity & Employment Eligibility required by SD 1542-04-08C

Choose one document from List A and one document from List B or C, OR If you don’t have a List A document, you must present one document from List B and one document from List C for services

List A

OR

List B

AND

List C

Documents that Establish Both

Identity and Employment Eligibility

1. U.S. Passport or U.S. Passport Card
2. Certificate of U.S. Citizenship (Form N-560 or N-561)
3. Certificate of Naturalization (Form N-550 or N-570)
4. Permanent Resident Card or Alien Registration Receipt Card (Form I-551)
5. Foreign Passport with temporary I-551 stamp or printed notation on a MRIV
6. Employment Authorization Document (Form I-776)
7. Foreign Passport with arrival/departure record (I-94)
8. Passports from the Federated States of Micronesia or the Republic of the Marshall Islands with Form I-94 or Form I-94A
Note:A government issued ID (i.e. Driver’s license or State ID card) can be used as the second document for Fingerprinting and ID services

Documents that Establish Identity

1. Driver’s License or ID card issued by a U.S. state or outlying possession
2. ID card issued by U.S. federal, state or local government agency
3. School ID card with a photograph
4. Voter registration card
5. U.S. Military card or draft record
6. Military dependent’s ID card
7. U.S. Coast Guard Merchant Mariner Card
8. Native American tribal document
9. Driver’s License issued by a Canadian governmentauthority

For persons under the age of 18 who are unable to present a document listed above

1. School record or report card
2. Clinic, doctor or hospital record
3. Day-care or nursery school record

Documents that Establish

Employment Eligibility

1. Social Security card issued by the Social Security Administration (other than a card stating it is not valid for employment)

2. Certification of Birth Abroad issued by the Department of State (Form FS-545)

3. Certificate of Report of Birth issued by the Department of State (Form DS-1350)

4. U.S. Birth Certificate (original or certified copy)

5. Native American tribal document

6. U.S. Citizen ID Card (Form I-197)

7. ID Card for use of Resident Citizen in the U.S. (Form I-179)

8. Unexpired employment authorization document issued by U.S. Department of Homeland Security (other than those listed under List A)

5: SECURITY THREAT ASSESSMENT


All individuals applying for an Airport ID Badge must undergo a TSA Security Threat Assessment (STA) as part of the Badge issuance. The Airport will not issue an Airport ID Badge until the TSA has completed an STA on the applicant. Allow 7 business days for the STA approval by TSA. Upon submittal of your airport identification badge application the badging office will start the STA process. Upon approval, STA’s are valid for 30 days, badges must be issued within this timeframe. STA’s over 30 days will have to be resubmitted for re-approval prior to issuance of a badge, and applicable federal processing fees will be re-billed. NOTE: If applicant is in the process of resolving a STA issue an extension of 60 days may be granted. Once STA status resolved, ID must be issued within 10 days or undergo new CHRC. 

6: FBI-FINGERPRINT CHECK (if applicable – SIDA access only)


All individuals applying for a Security Identification Display Area (SIDA) or Sterile ID Badge must undergo a FBI fingerprint-based criminal history check as part of the Badge issuance process.

  • Airport Operator must submit fingerprints no later than 72 hours after prints are taken.
  • Fingerprint results must come back cleared before issuance of the Airport Photo ID Badge. Allow 1–5 days for fingerprint results to be returned. The Airport will deny issuance of the Airport ID Badge to any applicant who is currently being charged with or is convicted of one of the TSA disqualifying crimes within the last 10 years.
  • While awaiting results, individual must be under escort.
  • If report discloses a disqualifying crime, applicant must remain under continuous escort.
  • While awaiting results of disqualifying crime, applicant must be referred to TSA for selectee screening.

Additionally….

  • Updated fingerprints required each two years at time of renewal.
  • Fingerprints cannot be issued earlier than 60 days prior to badge expiration
  • New ID media may be issued while awaiting new CHRC, but no later than 45 days. If unable to comply within 45 days, ID badge must be deactivated and retrieved.

Fingerprinting is by appointment only at the Badging Office: 337-266-4401 (M-F 8:30 a.m. – 4:00 p.m.)
Cost: $37.00
Airlines Cost: $10 administrative fee (Note: your company will be billed directly for FP costs)

DISQUALIFYING CRIMES…Federal Regulations require all employees to submit to a FBI Fingerprint Criminal History Check (CHRC) before receiving unescorted access privileges. The CHRC verifies that there have been no convictions of any of the TSA disqualifying crimes within the past ten years. A copy of the Criminal History results will be made available to the employee upon receipt of a written request (form may be obtained from the Badging Office). Due to confidentiality, LFT cannot discuss an employee’s CHRC results with the employer.

  • A felony involving illegal possession of a controlled substance punishable by a maximum term of imprisonment of more than 1 year.
  • Unlawful possession, use, sale, distribution, or manufacture of an explosive or weapon
  • A felony involving possession or distribution of stolen property
  • A felony involving dishonesty, fraud, or misrepresentation
  • A felony involving theft
  • A felony involving burglary
  • Armed robbery or felony unarmed robbery
  • A felony involving importation or manufacture of a controlled substance
  • Distribution of, or intent to distribute a controlled substance
  • A felony involving aggravated assault
  • Rape or aggravated sexual abuse
  • A felony involving bribery
  • A felony involving willful destruction of property
  • A felony involving a threat
  • Murder
  • Assault with intent to murder
  • Kidnapping or hostage taking
  • Felony arson
  • Extortion
  • Carrying a weapon or explosive aboard an aircraft
  • Conveying false information and threats
  • Commission of certain crimes aboard an aircraft in flight
  • Destruction of an aircraft or aircraft facility
  • Interference with flight crew members or flight attendants
  • Forgery of certificates, false making of aircraft and other aircraft registration violations
  • Unlawful entry into an aircraft or airport area that serves air carriers or foreign air carriers contrary to established security requirements
  • Interference with air navigation
  • Espionage
  • Aircraft piracy outside the special aircraft jurisdiction of the United States
  • Aircraft piracy
  • Improper transportation of a hazardous material
  • Lighting violations involving transporting controlled substances
  • Sedition
  • Treason
  • Violence at international airports
  • Conspiracy or attempt to commit any of the aforementioned criminal acts

7: SECURITY TRAINING


Badge applicants must be able to comprehend the Airport’s security rules, guidelines, regulations and procedures and posses the ability to perform the responsibilities associated with unescorted access privileges. To fulfill this requirement, all individuals applying for an Airport photo ID Badge must first undergo security training. Training is conducted at the Badging Office at the date and times listed below: Note: Applicants will need to come in for processing / fingerprinting before attending the training. Badge application required at time of fingerprinting.

Training:
AOA General Aviation:
Tuesdays @ 1:00 p.m. (late arrivals will not be allowed to attend)

SIDA
Tuesdays @ 3:00 p.m. (late arrivals will not be allowed to attend)

Sterile Area: By appointment

As part of training, applicants must pass a test which certifies their understanding of the information presented.  NOTE: Staff will coordinate special badging session for major construction projects

8: RENEWAL (click to download renewal form)


It is the responsibility of each individual to renew his or her Badge. Airport ID Badges are issued with an expiration date that is no more than 24 months from the individual’s birth month. All employees are required to undergo Security Refresher Training upon renewal. The refresher training summarizes access procedures and provides details on any newly enacted mandates. Applicants must fill out a “Badge Renewal” form before renewal. This form must be signed by the Authorizing signer for the company. ID badges may be renewed within thirty (30) days before the badge expiration date and thirty (30) days after the ID badge expiration date. NOTE: Applicants reporting after 30 days of their expiration date are required to start the badging process as if a new applicant.

SIDA: At the time of renewals for SIDA or Sterile badgeholders a new criminal history records check (fingerprint) is required. This process can start 30 – 60 days prior to badge expiration.At the time of renewals for SIDA or Sterile badge holders the following must be complied with:

  • SIDA: Updated fingerprints required each two years at time of renewal.
  • Fingerprints cannot be issued earlier than 60 days prior to badge expiration
  • New ID media may be issued while awaiting new CHRC, but no later than 45 days. If unable to comply within 45 days, ID badge must be deactivated and retrieved.

9: VIOLATIONS


As an employee or customer of the airport community, you will play an important role in assisting us with ensuring an environment that is safe and secure. Lafayette Regional Airport works closely with the Transportation Security Administration (TSA) to implement and enforce security regulations. It is IMPORTANT that you take the time to become familiar with airport security violations and the penalties (list attached hereto). As a badge-holder at LFT, you will be held accountable for violations of security procedures and regulations. If you are unclear on a particular violation, please ask your SIDA trainer or your supervisor for clarification. As a community working together to serve the customers at LFT airport, we depend on each other to be diligent in our jobs, keep our eyes and ears open, and to report suspicious activity in our working environment.

10: BADGE FEES / REPLACEMENT FEES



Badge Fees: Initial Issuance: $10 (covers a 2-year period)

Damaged Badges: Badges that are not functioning will be replaced at no charge unless it is obvious that the badgeholder mishandled the badge. (Examples: cracked, bite marks, warped, etc.) Badges damaged by the badgeholder will be replaced for $10 (this is the actual cost of the blank card).

Unaccounted Badges (Lost or Stolen): Badges that have been lost or stolen must be reported immediately to the Badging Office. This notification will allow the Badging Office to “revoke” the lost or stolen Badge in the Security Card Access System, so if found, the Badge cannot be used to gain access. Individuals who require a replacement Badge must fill out a “Badge Renewal / Replacement Form” before a replacement may be issued. This Form must be signed by the Authorizing Signer for the company. Badge Replacement Forms are available in the Badging Office. The replacement costs are as follows:

1st Replacement: $50
2nd Replacement $75
3rd Replacement is at the discretion of the Executive Director
Half of the replacement cost will be refunded if the lost or stolen card is returned to the Badging Office within the same badging cycle.

11: RETURN OF LFT ID BADGES


It is the responsibility of each company to maintain accountability of all LFT ID Badges issued to their employees or sponsored customers. Badges must be retrieved and returned to the Airport when an individual no longer requires access to the AOA, Restricted or Secured Areas, resigns, is terminated, retires, is laid-off, on strike, or is on medical or maternity leave. Badges must be returned to the Badging Office within 3 days (72 hours) of the separation. (Note: Contractor Badges are valid only for the construction project for which they were issued. Upon completion of the project, all Badges must be returned.)
In cases when an ID Badge is not retrieved from the individual at the time of separation, the Badging Office must be notified, immediately. Upon this notification, the Badging Office will “revoke” the individual’s access authority in the Security Card Access System, to prevent them from accessing the AOA, Restricted or Secured Areas. In these cases, a statement indicating what steps the company has taken to retrieve the ID Badge from the individual must be submitted to the Badging Office. All Badges issued to your company must be accounted for. Failure to notify the Airport about any ID Badge that you can no longer account for is a violation of the Airport Security Plan. Badges not returned will be assessed a $50 fee (assessed to badgeholder or sponsor.)

12: ESCORT (click to download escort procedures)


Any individual possessing a valid AOA General Aviation Badge is also granted escort privileges in those area they have access, and:

  • Badge holders must ensure that the escorted individual is continuously accompanied or monitored while within the AOA general aviation area.
  • Escort ratio is 1:5 . One properly badged individual may escort up to five (5) unauthorized individuals. If you ever need to escort more than 5 individuals, contact the badging office to make the appropriate
  • Escorts are required to be within a distance not to exceed fifty (50) feet and must be under continuous visual and verbal control of their escort.
  • If any person being escorted becomes engaged in activities other than those for which escorted access was granted, they must be escorted out of the area immediately.
  • If the individual refuses to leave, the badge holder must immediately contact airport security by dialing the phone number on the back of the ID badge: 337-266-4461.
  • Any special events where groups will be admitted, and exceed escort ratio, must be coordinated through the Airport Badging Office.
  • *Construction Escort Allowances:
    All escort procedures previously discussed apply, except as follows:
  • Escort Ratio: 1:10 (GA ONLY – SIDA remains 1:5)
  • Escort Distance: Within 100 feet and must be under continuous visual and verbal control. (GA Only; SIDA 50′)

Vehicle Escort
• A visitor vehicle requiring access to the secured, SIDA or AOA must be granted access by a badge holder who has vehicular access authorization, and escort authority; the badge holder will be responsible for proper escort of the vehicle while in the controlled areas.
• This provision will be utilized to accommodate fuel deliveries, cargo shipments or similar situations requiring infrequent access.
• Pedestrians are NOT allowed to open a vehicle gate and allow an unauthorized access, this includes a vehicle or another person, this must be performed by a lead vehicle with proper markings (logos on both side of the vehicle or airport approved vehicle permit). Pedestrians are not allowed to walk-thru a vehicle gate, there are sufficient doors and pedestrian gates on the airport to provide entry. The only acceptable exception is to support life safety activities.
• The escort vehicle may be a car, truck, tug, or any other motorized vehicle.
• All construction vehicles must be placarded. Additional information on placards is available from the airport staff.
• Vehicle escort ratio is 1:1 (one badged operated vehicle to one unbadged vehicle operator).
• Construction projects ratio is 1:2 (Note: Due to size of most construction vehicles – only escort ONE vehicle at a time through the vehicle gate, thereafter on the ramp you may escort two vehicles.)

13: CONSTRUCTION PROJECTS


Upon coordination of construction projects at LFT, a project representative will be responsible for management of badging requirements for the project through the airport’s badging office. This will include, screening potential badged personnel, completion of the application process for each applicant. Completed applications will be submitted to the airport, with the required two forms of personal identification (refer to application for allowed forms of ID). Applications will be submitted to the TSA for approval, and upon cleared security screening, all applicants must attend a training session. This session will advise applicant of airport rules and their responsibilities as a badge holder, to includes authorized areas of access, vehicle markings required, etc. (see training section of this document for times.)

The Contractor certifies to the Lafayette Airport Commission that a background check will be completed, to the extent required by the Lafayette Regional Airport Security Program, on each individual who will be in any locale on the Lafayette Regional Airport having access to either the Air Operating Area (AOA), Security Identification Display Area (SIDA) or secured area. Each individual who qualifies, as set forth in the current Lafayette Regional Airport Security Program and the Lafayette Airport Commission Ordinance No.80-2, will be required to comply with badging procedures for specific area of access.

14: ID BADGE AUDITS


The Transportation Security Administration requires that the Airport regularly audit ID Badge records to ensure accuracy and accountability. Audits (either “paper” or “physical”) will be conducted annually with all companies who participate in the Airport Badge System. Also, TSA mandates that every six (6) months, no less than 10 percent of identification media via random selection will be audited. Paper Audits will include a listing of all LFT ID Badges issued to a particular company. Companies will be required to review the list, ensuring that all individuals are still employed by them, still require Airport access, and are in possession of their LFT ID Badge. Failure to complete Audits as requested will result in the suspension of Airport ID Badge issuance privileges.

15: TRUSTED AGENT ACCOUNTABILITY (airport staff use)


Designated Trusted Agents (TA) for Lafayette Regional Airport will collect and transmit biographical and biometric information used in criminal history records checks and security threat assessment. Upon determination of an applicant to receive an airport ID badge, the TA will authorize issuance of the media and proceed with its issuance, subject to applicant’s completion of training requirements. TA’s are entrusted with the privacy and security of personal information presented during the badging application process, and will ensure its protection from unauthorized use. The TA is required to document their actions on page one of the airport’s identification badge application form. All LFT Trusted agents will undergo a CHRC, STA.

A List of Trusted Agents will be provided to the airport’s Federal Security Director. Accordingly, any updates to the list will be made within three business days of any change, or immediately when a TA’s status or employment is suspended or revoked

For additional information contact:

Lafayette Airport Commission
Attn: Badging Office
222 Jet Ranger X Drive
Lafayette LA 70508
Ph: 337-266-4401
Fx: 337-266-4410

email:  airport@lftairport.com

Badge applications will not be processed unless required personal
identification is submitted, and the entire application is completed and
signed by all parties (sponsor and applicant).Thanks for your support.